Career and Life Planning Guidebook for Medical Residents

INTERVIEW STAGE STAGE DESCRIPTION ESTIMATED TIME: ACCUMULATED TIME: REVIEW PROCESS In-house recruiter reviews all incoming CVs and identifies the most qualified candidates for presentation to the recruitment committee, medical director, or hiring physician. Once qualified, the CV may be forwarded to a medical director or hiring physician who will review and decide whether to facilitate a phone interview. 2 -10 DAYS 2 - 10 DAYS PHONE INTERVIEW Once a CV has been reviewed and approved, the recruiter, director, or physician contacts the candidate to conduct a phone interview. Although the phone does not replace an on-site interview, basic information can be gained such as clinical expectations, qualifications, organizational culture, and candidate’s ideal match for the organization. Phone conduct and etiquette are also evaluated. 5 - 21 DAYS 7 - 31 DAYS ONSITE INTERVIEW After completing the phone interview, the recruiter, director or physician determines if they would like to bring the candidate in for an onsite interview. To consider the best use of everyone’s time and resources, it is important to schedule the onsite interviewwith as many decision-makers as possible. Onsite interviews are scheduled according to the availability of both the candidate and the interview team. If air travel is required, it may add three to six weeks to the process. 7 - 60 DAYS 14 - 91 DAYS BACKGROUND CHECKS Reference checks provide valuable information about the candidate’s clinical skills, interpersonal abilities, and work ethic. A background check is completed to ensure there are no licensure restrictions or sanctions against practice by the candidate. 7 -14 DAYS 21 - 105 DAYS SECOND INTERVIEW Some employers require a second interview to more fully assess a candidate. Second interviews may also be necessary if key decision makers were not available during the first visit. If both parties are pleased with the initial interview and express an interest in moving forward, the process continues. 7 - 30 DAYS 28 - 135 DAYS OFFER LETTER / LOI Some offers come in the form of a letter of intent, which is a tool used to negotiate specific terms outlined in the executable contract. After a site visit, it is typical to continue the offer and contract process by phone, e-mail or fax, which means it may take a fewweeks to finalize the agreement. 3 - 21 DAYS 31 - 158 DAYS CONTRACT REVIEW At this point, the ball is in the candidate’s court and the timeframe can vary widely. An attorney’s review of the contract can take a few days. After that, there may be requests for changes or revisions that must go back and forth between your attorney and the hiring organization. This process requires more time, perhaps up to 30 days. 7 - 30 DAYS 38 - 188 Days As you can see, the “accumulated time” of the interview process significantly varies between 38 days to 188 days, with an average of 120 days, from submitting your CV through signing an executable agreement. Please note obtaining a new state medical license can take 60 to 180 days. The credentialing process can take 30 to 60 days. Starting your search 12 to 18 months prior to your desired start date should provide you with enough cushion to complete your interviews and paperwork to start on time. The Interview 253 WWW.PHYSICIANCAREERPLANNING.COM